Board portals are secure, safe and streamline the management of meetings. They allow board members to concentrate more on governance, and less dealing with petty logistics. A strong board portal eliminates the need to print and distribute physical board materials.

Ideally, board papers should be distributed at minimum two to three days prior to the https://www.syedmarketingblog.com/secure-data-rooms-the-cornerstone-of-modern-business-security/ meeting to allow directors to review them prior to the meeting. This lets the board review and discuss each document in advance. This is also the best time to ensure that all directors are informed about any modifications made to the original report, or any new information included in an update.

Boards benefit from a full set of tools that help them to efficiently prepare for and conduct meetings, as well as share files, collaborate with peers as well as committees and produce minutes after each meeting. They must also be able to give their members an easy source of accurate, complete and current documents for the board.

To achieve the best results with your portal, select a provider who is willing to work in conjunction with your IT department and that takes into account the security requirements of your company. Make sure the application you select is ISO27001-compliant, has encryption in transit and rest and has granular controls of authentication and access. It should also provide 24×7 support from a dedicated team of experts. Check that the company that hosts your board portal regularly passes testing for penetration and external audits.